How to Automate Work Tasks Effectively in 2021

Task automation is the need of the hour. As per the Mckinsey survey, task automation enables us to free up 30% of the time while working on daily tasks. Evolving technology has given us a few excellent team task management tools or software to automate repetitive, manual tasks. What’s more, we can monitor the real-time status of those tasks in the tool as well. Simply put, task automation is aimed at implementing and monitoring tasks with minimal human effort. 

We can make a long list of the benefits of task automation in today’s fast-paced business scenario. On one hand, automation can reduce the probability of human mistakes significantly, and on the other hand, it can save a lot of time for your employees.  Your employees can effectively use this time on other productive tasks with a more focused approach. While automating tasks using feature-rich task management software, you can grab new business opportunities and reduce the overall operational expenses without compromising on quality.  

A study has revealed that 28% of the average workweek is spent answering emails only and 14% is spent on communication. Merely 39% of the workweek is spent on an individual’s role-specific activity. Thanks to task automation, you can increase the percentage of an individual’s role-specific activity while enhancing their productivity. Before digging deep into how to automate tasks, let’s go through a list of some of the possible business tasks across various sectors and departments that can be automated. 

Top Business Tasks that You Can Automate for Increasing Efficiency

Various industry sectors including healthcare, manufacturing, and heavy engineering can save a lot of time and effort through automating tasks across various departments including 

   Sales – Lead generation, communication with prospects and customers, filling out forms

   Accounting – Bill payments, invoicing, financial report generation

   Human Resources – Candidate recruitment, payroll

   Customer Support – Filling surveys, 24/7 communication

   Marketing – Data mining, social media post uploading, email templates, syndication of content

You can also consider the automation of various other repetitive tasks using a robust team task management tool. A report from the American Psychological Association has found that during shifting between tasks some brief mental blocks are created that can cost as much as 40% of an individual’s productive time. By automating tasks, we can stop wasting this productive time. 

Let’s go through a step-by-step guide to automate tasks. 

Your Concise Guide to Task Automation

You can easily and effectively automate various tasks using a reliable task management tool, but here the question arises- how can you start your automation journey? Let’s go through a simple guide to get an answer. 

1. Make a List

Your automation journey starts with making a list of daily tasks. You can also fill in some necessary details including the duration and frequency of such tasks. There is no need to automate tasks that you need to perform weekly, monthly, or annually for now. You can focus on daily tasks for finding an optimal automation solution. It is better to involve your team members in making the list of all the daily tasks. 

2. Explore

After finding what to automate, you need to research how to automate. You can make a list of available team task management tool. This step can be longer than other steps, but it is necessary to research extensively for choosing the most suitable task management software for your company. Once you find the software that can fit into your workflow in the best possible way, you can start thinking of a new, changed workflow. 

3. Figure Out New Workflow

You can visualize how your repetitive tasks can be automated using a selected task management tool and map out a new workflow. You need to ensure that all your team members are aware of the changes to come for avoiding any initial hiccups and potential confusion. If your team is ready for the change, you can easily implement a new workflow with automated tasks. 

Also Read- How TaskOPad Assists You to Manage Multiple Projects and Teams

4. Implement

It’s time to implement your new plan. This implementation depends on the complexity of tasks you want to automate and the capability of the task management software. You can also take the help of resources like your IT executives for effective and quick implementation of a changed workflow. 

5. Evaluate

You are not done after implementing the workflow and bringing automation in place. You need to make sure that the automation is working. All the tasks should be automated in a way that your team members’ time can be saved and their productivity increases. It is also possible that you may face issues in the beginning, so during the evaluation phase, you need to remain vigilant for such issues. 

Concluding Lines

While following the step-by-step process for automating tasks, you can use advanced task management software. However, before choosing the right automation software for your team, you need to ensure that all employees can easily use it. Also, you should consider whether it enhances the value by offering great features at a reasonable rate. 

TaskOPad is a reliable and popular task management software to meet your business needs effectively while helping in delegating, automating, and monitoring tasks. As a team task management tool, TaskOPad has all features for effective task automation and higher productivity.