Top Tips to Maintain Productivity of Hybrid Teams

Many companies managed their operations from physical offices before the advent of pandemic. In this troubled time, we are adopting a hybrid team management and hybrid work model and embracing principles that bring flexibility, inclusivity, and connectivity while learning what works for us going forward. So, a couple of employees may work on-site and some want to continue to work from home. 

Before moving to the importance of a hybrid model in the current and post-pandemic age, let’s understand this concept in brief. A hybrid team is a mixed proportion of remote employees and the ones who are working from the office and remotely to achieve maximum productivity for everyone. As a cross-culture scenario, hybrid teams rotate between work from an office and work from home on a regular basis.

Furthermore, the hybrid approach offers you flexibility and a proper structure in project planning. The goal is to reap the benefits of both Agile and Waterfall methodologies simultaneously. Therefore, the hybrid team approach is suitable for departments that have specific requirements.

Here we are going to discuss some tips with you that can help you to make your hybrid team management easier and more productive. 

Effective Steps to Manage Hybrid Team Productivity

Project managers find it challenging to manage inequality while working with hybrid teams. At times, remote workers feel left out and there is a possibility that they may miss out on important information. Therefore, project managers need to ensure that both the remote and in-office team members have all the necessary resources that are needed for the work. 

So, as a manager, you need to use some unique strategies and tools to manage hybrid teams. Here are the detailed steps to manage hybrid project teams effectively –

1. Create a Unified Work Structure

Shifting towards a hybrid approach is a new paradigm for many organizations as they need to come up with multiple ways of working. Furthermore, there should be consistent workflows and processes across various locations and work models.  

Leaders of hybrid work model & project teams need to have a unified work structure at place for better task execution. They need to create uniformity across different teams and make sure that every team member has the same level of understanding about tasks. Moreover, project managers should be aware of the overall priorities and mechanisms to identify the issues they need to address.

2. Provide Ownership to Employees

As a project manager, if you do not provide enough ownership to your employees that means you are not making them autonomous. But when you give them ownership for their work, you need not to control your employees all the time. Therefore, it is better to give them ownership to some extent. 

You can decentralize management and decision-making and give to your employees to establish clear ownership within your team. Furthermore, you should include your team members in making important decisions as well. It will help you get a different outlook on project tasks.

3. Use Advanced Project Management Tool

A feature-rich project management software comes in handy in managing a hybrid team more effectively. It can assist you with project planning, scheduling, resource allocation, and task tracking. In addition to this, you can use a project management solution to set deadlines and share documents in real-time.      

Project management tools can enable you to collaborate with your hybrid team members. Also, they can give you live updates about the projects of your remote and in-house teams. Furthermore, project management software can let you track dependencies as well.   

4. Take Help of Kanban Boards

The Kanban Board feature is an effective way to plan your project tasks. It is a visual representation of the overall work status of your project team. Also, Kanban Board Online can assist you to map out the workflow of your team, check progress, and implement transparent communication within your team.

 Thus, it will become easier for you to identify which tasks are pending and which ones are completed, what are the bottlenecks, and their priorities as well. Overall, Kanban Boards are the best way to optimize the management of your hybrid team.

Concluding Lines

Globally, hybrid project teams have become a new reality that every manager needs to adapt at the earliest. However, adopting this approach may seem daunting to many organizations as they are not prepared for it at first. You can test the strategies mentioned here and figure out what works best for you.

TaskOPad is a robust task management software that can help you manage hybrid project teams in an efficient manner. It can help you create a new flexible and collaborative approach to manage complex projects. You can use it to set clear milestones and follow a classic approach of completing their tasks sequentially. Just mail us at info@taskopad.com to schedule a free demo or get more information about the features of our software.