Why Your Business Needs Attendance Management System – 8 Proven Reasons

Reports indicate that human error rates in manual attendance management can be as high as 8% of total payroll, directly leading to incorrect wage calculations. Furthermore, the American Payroll Association estimates that “buddy punching”—where an employee clocks in or out for a colleague—affects over 75% of companies and can cost businesses an estimated 2.2% of their gross payroll. Time theft in various forms is reported to cost US businesses billions of dollars annually, with some studies suggesting an average weekly “theft” of over 4 hours per employee.

These all can be eliminated with the robust Attendance Management System which automates your attendance and leave management. Let’s see in detail, what is the role of attendance management systems and why your business needs one!

The Role of Attendance Management System

According to reports, HR professionals spend a significant portion of their week, sometimes up to 25%, on administrative tasks related to attendance and timesheets. This includes collecting, verifying, correcting, and entering data, taking time away from more strategic HR functions.

The primary role of an Attendance Management System is to accurately and efficiently record employee attendance data, including start and end times, breaks, and overtime. This eliminates the inaccuracies and time inefficiencies associated with manual methods like paper timesheets or spreadsheets, which are prone to human error and potential manipulation.

These technically advanced AMS offers various features including geofencing features to ensure that attendance is recorded from authorized locations only. It also offers facial recognition features, which lets employees just snap a pic and mark their attendance. 

Attendance Management System automates the complete attendance management process and helps businesses save a considerable amount of time per employee per day. That translates into significant hours saved annually for even moderately sized companies.

How Attendance Management System Helps You Boost Your Business

Employee work performance tracking becomes easy

With the Attendance Management System, you can bid adieu to the manual attendance tracking methods and keeping those registers for years. Modern AMS lets you mark attendance with facial recognition features. It also comes with a location based check-in check-out option. These features make employee work performance tracking process effortless and smooth. This simplification reduces the workload on HR teams.

Brings accuracy and reliability in attendance management process

Manual attendance management comes with many human errors. These human errors ultimately cost companies in terms of paying more wages to the employee as their attendance is not marked accurately. With the latest Attendance Management System, you can bring accuracy in attendance management. Probability of errors reduces with location based check-in check-out processes. The feature-rich attendance management software is more reliable than the conventional methods.

More time for strategic business planning

Attendance management is one of the highest time consuming processes from the HR professionals work schedule. With attendance management software, companies can save an average of 4-5 hours per week on attendance-related tasks. Businesses can utilize these 16-20 hours or more per month for strategic business planning and more productive HR initiatives.

Real-time attendance tracking with detailed reports

Modern Attendance Management Software offers real-time insights into workforce attendance. Managers and HR can quickly view who is present, identify patterns of tardiness or absenteeism, and access various reports on attendance trends. This data is crucial for monitoring workforce availability, addressing potential issues proactively, and making informed staffing decisions.

Cost saving

Manual paperwork for calculating employee attendance is an exhausting, continuous, and time-consuming process. For large companies, this manual workload necessitates hiring additional human resource managers. Whereas, an attendance management system simplifies these tasks by automating the entire process, regardless of their complexity. This reduces the human hours required for the process. They can even reduce the headcount from the HR team and save cost.

Improves employee accountability

Attendance Management System ensures clear and accurate recording of work hours. With this accurate system in place, employees are more likely to be accountable for their attendance and punctuality. Many systems offer employee self-service features, allowing individuals to monitor their own attendance records and leave balances. Some systems allow employees to mark their own attendance by just clicking a photo. This creates a sense of responsibility.

Ensures payroll accuracy

By providing precise data on hours worked, including regular hours, overtime, and leave taken, the Attendance Management Software is fundamental to calculating accurate payroll. This minimizes discrepancies, reduces the administrative burden on payroll departments, and helps ensure employees are paid correctly and on time, boosting morale and trust.

Reduces employee absenteeism

As transparency and accountability increases with an Attendance Management System, it reduces employee absenteeism. With accurate, often real-time tracking, employees are more aware that their attendance is being monitored, encouraging punctuality and discouraging unauthorized absences. Furthermore, the system provides managers with data and reporting tools to quickly identify patterns of absenteeism, allowing for timely intervention and addressing potential issues or underlying causes with individual employees, fostering a culture of consistent presence.

Also Read – How to Reduce Work Absenteeism with Effective Attendance Management

Simplify Attendance Management with TaskOPad

The role of an Attendance Management System is to be the central hub for all time-related employee data, that transforms a potentially chaotic and error-prone activity into a streamlined, accurate, and insightful process. This helps businesses in focusing on crucial operations and decision-making processes. 

A smart Project Management Tools like TaskOPad offers complete attendance management solutions at affordable prices. You don’t need to spend for separate AMS even after investing in Project Management Solutions. Book your free demo and let our experts demonstrate how you can achieve effortless attendance management and comprehensive project oversight through our centralized solution.