Why TaskOPad is Perfect Multi-Project Management Tool

Managing multiple projects can be the worst nightmare for project managers in this competitive and challenging business scenario. Though big companies with extensive budgets can deal with this situation by hiring full-fledged project managers & teams, small organizations find it extremely difficult to manage several projects at once. In the smaller organizations, everything relies on the functional managers, where they work under constant pressure to deliver well.  

Reports indicate that in small organizations, often only 2-3 employees are tasked with managing multiple projects, leading to potential deadline failures. Here, project management software can lend a helping hand to startups and SMEs. A robust and reliable task management tool or project management software can assist project managers to eliminate issues like higher workload, missing deadlines, & burnouts. 

It is easy to manage a work-life balance while maintaining high efficiency & performance with the help of a feature-rich task management tool like TaskOPad. As a task management solution provider, we know the difficulties of project managers & their teams while dealing with multiple projects at the same time. Here we explain the role of our user-friendly and customized team task management tool TaskOPad to overcome the challenges associated with working on multiple projects.

How to Manage Multiple Projects and Teams using Project Management Tool- TaskOPad

1. Prioritization

Prioritizing work following the actual schedule of projects is quite a challenging task at this moment. Being a manager or team lead it becomes exceedingly difficult to set up a well-structured work-flow when dealing with diverse platforms. This is the stage where a tool for project management comes in.  

An easy-to-use Task management software TaskOPad has a resource management feature. It makes it easier for project managers to find out which team members are overburdened and who are ready to take on some more work. This feature assists them to prioritize work and reallocate tasks to reduce the burden on available resources.

2. Scheduling

Meeting deadlines is imperative for startups, SMEs, and large enterprises alike. On one hand, it enables companies to deliver products on time, and on the other hand, it can enhance the reputation of the company that further leads to achieving a loyal client base over the period. However, while managing multiple projects and teams at once, it is not easy for managers to meet deadlines. Here, proper scheduling of tasks can remain helpful. 

TaskOPad has a Calendar and Scheduler feature to keep up with a timely submission. An individual needs to keep some pro dates before the actual submission of projects. This feature enables you and your team to prepare for the pro-dates. You can get real-time notifications as per the date and time you have stored.

3. Task Allocation

Task allocation helps the managers to delegate the tasks accordingly to meet the project submission date. A perfect organization requires an accurate flow of tasks to work on the given projects. A manager may find it difficult to allocate the task wisely. Here, project management software can help with various features like a task list, project collaboration, and project management. 

With this, a manager can simplify the working model to the team members. The task list feature will notify all members about the priority tasks, remaining tasks, and the tasks which have been completed to all members. Further, this will also enable your organization to get rid of the last-minute rush.

4. Integration with WhatsApp and Email

Employees are busy with multiple projects, and they may miss the tasks assigned to them on task management software. This is a real pain point for many managers that even after setting up the robust task management tool, and assigning tasks to their team members through this tool, the team ends up missing the taking action on their tasks. 

TaskOPad has a complete solution for this issue. They allow you to integrate the complete system with email and WhatsApp. This integration enables real-time WhatsApp notifications and email notifications. Once the task is assigned, feedback is given, or any activity is happening on the project management software, the employees will get real-time updates on their WhatsApp and email. This will help them take quick action on the tasks.

Also Read – How WhatsApp Based Task Management System Boosts Team Productivity

5. Performance Review

Everything requires to be delivered on time in this competitive business world, and this needs the best performance by the organization. Here, the project management software can work wonders. The software can assist managers to track the performance and time spent by employees on each and every task. The tool pictures an accurate idea of allocating tasks to available resources concerning their working capacity & efficiency to designated authorities.

6. Report generation

Automated reports play a vital role in managing multiple projects efficiently. Reports acquire the elements of mistakes and provide the statement of, project- work module. Advanced task management software can enable project managers to make informed decisions. Managerial users can get an overview of all projects in hand & tasks associated with them through the auto-generated report feature of TaskOPad.

7. Deadline Tracking

While outsourcing the work, the managers tend to weigh their minds with the timely submission of projects.  Here, the project management tool TaskOPad assists managers to complete the project on time with the deadline tracking feature.  This feature notifies the team about the upcoming submission dates and sends them reminders to ensure meeting the deadline. 

The managers can also get the update on the work progress and shortcomings of outsourced tasks through a dependency tracking feature. It enables them to prioritize their tasks and relocate them to available resources to ensure timely completion of projects.

8. Attendance and Leave Management

Attendance and Leave management is a burning problem for every organization. If a time spent on attendance and leave management would be used for some productive work, then the organization can achieve more success. TaskOPad has a solution for this. It offers a complete solution for attendance and leave management. You can take attendance with facial recognition features. A location based check-in/check-out makes you say goodbye to the manual attendance taking methods. 

Along with attendance management, you can manage complete leave management through TaskOPad. From managing leave approval workflow to setting up customizable leave policies for organisations, everything can be done with TaskOPad. So, with all these advanced features you don’t need to worry about attendance and leave management. Instead, you can focus on more productive stuff to boost business productivity.

Concluding lines

Managing multiple projects, in a way, is certainly a cumbersome task, but with a robust project management platform, you can easily convert it into enjoyable playwork. From establishing priorities to allocating tasks and scheduling activities to tracking the employees’ effort, TaskOPad can act efficiently in managing multiple projects at once. 

TaskOPad is a robust and secure project management software that can meet your business needs effectively while helping you manage multiple tasks at once. Do you want to know more about the features and functionality of this task management tool? Schedule your free demo now. We will get back to you soon to assist you to enhance productivity and increase overall efficiency.