Top Seven Project Management Issues Solved by the Right Tools

What is better than on-time and successful completion of projects for a company? But, on the other hand, if a project fails, it impacts negatively on the entire company. Therefore, it is inevitable for project managers and teams of employees to put all effort to avoid any grave mistakes that lead to project failure. 

In this article, we are going to discuss the top seven project management issues that you need to solve by using the right tools. 

Seven Frequently Occurring Errors that Right Tools can Fix

Every project is unique and with different requirements. You can accomplish it either by using a traditional Waterfall Model or an Agile way, or in a combination of both these methods. They can be either small or big, and complex or lengthy. Therefore, there is no one-size-fits-all solution for it. Let’s discuss the seven most prevalent issues related to project management. 

1. Lack of Motivation

What if your team members are not motivated when you are ready to kickstart the project? Unhappy team members who always come late and work on the project for the sake of working are major hurdles in the way of successful project completion. Their negative attitude can cost your project and company high as you may miss the deadline or suffer a setback in the product performance. 

As a project manager, you need to address this issue as soon as possible to avoid any poor and unwanted results. The motivation matrix tool can be useful to address this issue effectively. It assists you to evaluate the most suitable form of motivation for every team member. All you need to find answers to two questions-

– Why does the employee remain unmotivated? 

– How can I motivate the team members in a positive way?

Here is a chart of extrinsic and intrinsic factors for the demotivation of your team.

2. Hasty and Unthoughtful Decisions

Haste makes waste- this proverb holds true in project management as well. Though most projects are executed under time pressure, it is fairly possible that you have not got enough time for planning. As a result, you may skip many important tasks to include in the plan and therefore, they are not carried out. However, this can have serious consequences, and you may miss the deadline in the end. 

To avoid all the issues related to hasty decisions, you can create a WBS (Work Breakdown Structure). It enables you to break down every task into subtasks and clusters. You can ensure that all important tasks are covered in this structure before initiating the project execution. 

3. Poor Time Management

Time management is extremely important for deadline-bound projects. As we cannot increase the time available, we need to spend it productively. Therefore, it is necessary to prioritize all the tasks. Eisenhower Matrix can help us in managing time through prioritizing tasks. Alternatively, you can use project management software for task prioritization. 

4. Less Involvement

Inadequate involvement of stakeholders and team members in the project can cause disinterest among them and as a result, demotivation is seen. Here, the project tracker tool is helpful as every team member can see what others are doing and how the project is going on. This can create a sense of involvement among them for the project and they can remain alert for their roles and responsibilities. 

5. Improper Risk Analysis

Risk analysis should be carried out before executing any project. It enables us to identify and avoid all the risks associated with the project. The work breakdown structure enables you to analyze the work packages or clusters and you can find out the risky phase or tasks for the given project. You can talk to your team members about the outcome and risks associated with the project along with the reasons. 

Also Read- Top Five Project Management Hacks to Tackle Challenges Like a Pro

Improper risk analysis can create confusion and chaos among your team members. As a result, your project may have to face consequences. Therefore, you need to identify the risks properly in advance and use five possible ways to address them effectively. These ways include Accept, Reduce, Mitigate, Transfer, and Avoid. 

6. Lack of Estimate

Here, all sorts of estimations are covered ranging from time to budget to resources. For example, as a project manager, you can think of several questions including how much time do we need to work on the XY cluster? What will be the expense for task XY? You can see the data in real-time for proper estimates in the project management software. 

7. Misallocation of Tasks

This can be observed in two ways- one, you have not allocated tasks to resources as per their capability or skills, and two, you do not have enough resources, so you allocate multiple tasks to limited resources. Startups have to deal with various limitations including time, money, machine, and equipment. But then, it is not possible that your team member can at two places and the same time and work on multiple projects at once. Therefore, a resource allocation plan is essential. 

You can take the help of the project management software for prioritizing and delegating tasks to resources. This software can help you visualize all resources in a simple way, and you can effectively allocate them tasks as per their previous track record and skills are shown in the software. 

Concluding Lines

Evolving technology has made project management and task allocation simpler than before. Today, many project management app and software are available that can simplify the project manager’s jobs by enabling them to meet deadlines. Hope this guide to seven major project management issues will help you address them effectively using the project tracker tool and other right tools. 

TaskOPad is a feature-rich project management app to keep your team in sync and address various project management issues efficiently. Do you want a demo of how TaskOPad works for your enterprise? Simply drop us a line at info@taskopad.com. You can also ask for a 15-day free trial, and we will arrange it for you. Switch to TaskOPad to improve efficiency and increase productivity, today!