7 Proven Tips For Successful Multiple Project Management

Do you juggle between multiple projects everyday? At a moment you’re managing your OG pharma client, and suddenly you are required to switch to the new-gen Tech client. This, surely, is a herculean task, and yet there is no escaping for you in today’s competitive business scenario. With the right strategies and a bit of discipline, you can transform from a stressed-out multitasker to a master of multiple project management. 

A user-friendly project management software or app can easily simplify organizational processes across different departments including sales, marketing, development, budget, and workflow management. Along with the project management software tool, these useful tips can release your stress and help you manage multiple projects smoothly.

Top Strategies for Effective Management of Multiple Projects

Here are the top strategies you can follow to keep every project on track even when you manage multiple projects. We will start with the obvious hurdle in the way of managing multiple projects simultaneously- lack of visibility.

1. Make Everything Visible and Accessible

You spend weeks planning and brainstorming for the project, before you kick start it. During this phase, the detailed strategy is made with defined timelines and deliverables. Once the team starts working on the project, if the strategy is scattered across different documents, and your team has to coordinate through email and meetings, you will surely find the project management time-consuming and unproductive. You may miss essential pieces of information because some of the files may not be easily accessible, and you may also end up doing re-work. 

Once the project roadmap and strategy is finalized, before kickstarting the execution phase, you need to make sure that every available document and planned strategy is available at the centralized system. It should be accessible to every stakeholder. A flexible multi-project management software can be your great help. It lets you save all the information together in a single platform, and your team members can easily get access to or share their tasks in it. It enhances the project’s visibility and accessibility, and your team can readily manage it without missing the deadline.

2. Prioritize Smartly

If you’re handling multiple projects at the same time, you need to prioritize your projects as well as tasks. Completing tasks in random order for random project may end up putting you in trouble, if any higher priority task needs to be delivered within a tight deadline. As a project manager, you need to prioritize smartly, while adding tasks in the task management software. 

It is better to prioritize tasks or projects based on their impact on the overall goals of your company. As a project manager, you can prioritize work based on a macro level and micro level strategically. Here the macro-level priority is about pushing projects with low impact to the next quarter, whereas the micro-level priority consists of to-do lists for daily tasks. You need to assign priority to each task and projects, so that you can refer to them while delegating the tasks.

Also Read- Factors To Consider While Choosing Task Management Software

3. Be Consistent

When it comes to handling multiple projects at once, consistency in the project management process is essential. You can set a few team-wide conventions for ensuring consistency. A feature-rich task management tool enables you to share status and real-time updates for progress with every team member. Such a tool assists you to get rid of gathering information from multiple and discrete data sources. You can get and share project-related information with ease using the task management tool.

4. Smart Task Delegation

When you’re already under immense pressure of multiple project management, you can’t be working on everything on your own. As a project manager, you need to understand the importance of task delegation, and act accordingly. Based on the available data, you should identify team members capable of handling the task, and assign them the task. 

If you have a teammate available whom you can trust with the leadership ability, you can delegate some of your management tasks to them. This will ease your pressure, as well as nurture them to take leadership roles in the future. Smart task delegation is a key factor during multiple project management.

Also Read – 5 Ways Task Management App Helps Managers in Task Delegation

5. Timely Tracking

One of the most important factors to consider for managing multiple projects simultaneously is to track shifting priorities and reassigning tasks. As a project manager, you need to be flexible in changing priorities for timely completion. However, it is quite a task if you track your team’s work in spreadsheets and to-do lists. Also, you will find it difficult to reschedule and inform your teammates about the change of priorities using the traditional methods. 

The project management platform can act as a single platform for all the projects on hand. You can easily shift priorities and inform your team members with the ease of using the software. In a way, you can avoid unnecessary delays in project execution.

6. Collaboration & Communication

Lack of visibility and transparency affect communication. Teams that suffer from communication and collaboration issues fail to meet the deadlines. The project management software can assist the project manager and the entire team to communicate in real-time and show every team member how the project is progressing. 

It allows managers to facilitate task-based collaboration with task-specific feedback. These real-time updates and access to necessary information empower your team to know how tasks are accomplished. An advanced task management tool also facilitates users to store data and stay connected whenever it is necessary to share the corporate data in real-time.

7. Maintain Productivity

The secret sauce for maximizing team productivity lies in proper scheduling. The project should be scheduled in a way that makes the most of your team’s potential while considering the project duration and overall impact of the project. Let’s understand this with an example. You want to launch three different websites at the same time and your team works on these web projects at once. 

Chances are fair that these projects stretch up a bit because of internal conflicts as your team attempts to do too much at once. Here, proper scheduling and better coordination can work wonders. As a project manager, you can remove duplicate tasks and define dependencies for proper execution. Altogether, multiple projects can be managed with the utmost productivity.

Also, you need to take care of the delegation of work without hampering visibility. Customized task management software can act as a single platform for tracking all the work, and you can easily see the individual’s progress. It enables you to get rid of micromanagement for every project and you can handle multiple projects simultaneously.

Effortless Multiple Project Management

Successful multiple project management hinges on a combination of strategic planning, efficient execution, and clear communication. With these proven tips you can significantly reduce stress and increase your project success rate.

However, even with these strategies, the sheer volume of information and tasks involved in managing multiple projects can be overwhelming. However, with a robust task management tool, you can easily implement all these strategies, track all the activities effectively and stay organized to achieve all your goals. 

TaskOPad is a robust and secure project management software that can meet your business needs effectively. TaskOPad facilitates project managers to track the activities of their team in real-time and manage workflow for ensuring higher efficiency and productivity.